A well-established legal organization is seeking an experienced Legal Secretary for a direct-hire position based in San Francisco, CA. This role provides high-level administrative and clerical support to a team of attorneys and is ideal for a detail-oriented professional with strong litigation support experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Legal & Administrative Support

• Prepare correspondence, memoranda, and a wide range of legal documents
• Assist with new matter intake, including running conflict checks, opening new files, and preparing check requests
• Answer incoming phone calls, take accurate messages, and route calls appropriately
• Maintain client lists, contact lists, and other electronic databases

Document Preparation & Court Filings

• Prepare and file documents in state and federal courts, including e-filings
• Create and format Tables of Contents and Tables of Authorities
• Organize, scan, copy, fax, and file documents in both physical files and document management systems

Calendaring & Deadline Management

• Calendar response dates, litigation deadlines, and key case milestones
• Maintain multiple calendars and agendas to ensure deadlines are met
• Provide timely reminders to attorneys and facilitate efficient workflow

Billing & Client Invoicing

• Prepare client bills, including review and editing of proformas as directed by the billing attorney
• Prepare billing cover letters and handle copying, scanning, and delivery of finalized invoices
• Coordinate billing materials for mailing or electronic transmission to clients

Scheduling & Coordination

• Schedule depositions, hearings, meetings, and conference calls
• Coordinate court reporters, conference rooms, and logistics for attorney meetings
• Support attorneys in managing competing priorities and time-sensitive matters

Qualifications

Knowledge, Skills, & Abilities

• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to type at least 50 wpm with high accuracy
• Excellent written and verbal communication skills
• Strong attention to detail with the ability to manage multiple projects simultaneously
• Ability to work collaboratively with attorneys and administrative colleagues
• Flexibility to meet firm needs during peak workload periods, including availability for scheduled overtime as needed

Education

• High school diploma or equivalent required
• College degree preferred but not required

Experience

• Minimum of 5 years of legal secretarial experience in a relevant practice area
• At least 2 years of experience supporting a billing attorney
• Demonstrated experience with state and federal court filings and legal calendaring

Work Environment

• Location: San Francisco, CA
• Professional, team-oriented legal environment
• Fast-paced practice supporting multiple attorneys

Compensation

• Competitive salary and benefits package (commensurate with experience)

Please submit your resume for confidential consideration.